General Rental Guidelines
Tours are scheduled by-appointment-only. Drop-in tours are unavailable, please email to schedule your tour.
RECORD Full capacities are 340 seated and 600 cocktail. A layout program is offered to help you plan your preferred layout. (AllSeated)
RECORD may be rented in a Full book-out including 8,100sqft of event space or split up as: RECORD North (4,400sqft interior and 1400sqft exterior bamboo garden) and RECORD South (3,700sqft, 1200sqft courtyard). These sq.ft. numbers do not include the bathroom area or kitchens.
Rates for renting RECORD on your particular date can be obtained from our Sales team. Rates range from $2500-$7500 depending on day and season. Multi-date purchases are available for discounting. Last minute open dates often go on sale as well, follow our social media for opportunities to save (@recorddowntown). Non-profits receive a discount of 15%.
RECORD will open for your event as early as 8AM for a full day rental. The rental time period includes your set-up, event and clean-up times and allows you to schedule the details of your day however works best for you. All event/entertainment must be cleaned-up by 2AM. No items can remain overnight.
RECORD staff will be present upon arrival and at times during your setup and load out. There will be someone on call for any building issues at all times. RECORD staff does not receive or coordinate decor or rental furnishings, this must be done by the event planner. RECORD staff is not responsible for moving furniture and/or conducting “room flips” during an event’s rental hours.
20 72” round tables will be available at no additional cost, RECORD team will pre-set. 200 padded mesh backed modern chairs will be available at no additional cost, RECORD team will pre-set. Renters are welcome to rent your own tables and chairs and often this options may allow for additional capacity. RECORD does not provide linens, staging or a podium.
RECORD allows for an open catering policy for private events. You may bring in your own food. If you hire a caterer they must be licensed and insured to do business in the state of Arkansas. If your event is open to the public, your food must be provided by a caterer licensed and insured to do business in the state of Arkansas. RECORD does not provide small wares or server ware for catering.
RECORD does not allow renters to bring their own alcohol, the only exception is for non-profits to bring donated beer and wine only. Non-profit beer and wine are subject to a corkage fee of $15 per bottle and $1.75 per guest for beer.
A commercial prep kitchen is available for use by renters of vendors. A large ice machine is available in the kitchen as well as cooler/freezer space. There are no ovens in the prep kitchen.
RECORD staff will set the room according to the agreed floor plan. Renters who desire other rentals or to remove approved pre-set furnishings are responsible for making these adjustments themselves. Renters are responsible for the room flip.
Hired entertainment is responsible for their own PA system. They are also required to adhere to sound ordinances.
RECORD has a fully integrated AV system with projectors, screens, and audio that is HDMI and AUX compatible. There are 4 wireless channels on site with handheld, lavaliere, and wired microphones. Each room has it’s own mixer for volume and input control.
In addition to on street parking, there are several public lots in the vicinity. The closest public parking is across the street and all downtown public parking is FREE.
For alcoholic events with 150+ a security officer is required. This can be arranged with the Sheriff’s office by emailing firstname.lastname@example.org at $40/hour.
If you are an individual without event insurance we suggest contacting your home-owners insurance agent to inquire about “event insurance”. There are many options and companies with which you can obtain event insurance.
To hold a date for your event Record must have a signed agreement as well as 50% Room Rental fee paid. 30 days prior to your event the remaining Room Rental fee plus service charges and taxes is due. At this time we also require a separate Security Deposit for damages (this amount is noted on the agreement), this is refunded upon completion of your event as long as the space is returned in which it was delivered.
14 days prior to the event the final guest count and bar payment in full must be made.